Cummins Inc. is committed to working
with our suppliers to help achieve on-time, accurate payment. Please use the
information provided here as your guide to preparing invoices to ensure that you
are paid within negotiated payment terms. Direct
is defined as all products that are manufactured and assembled into a product
which is directly shipped to a customer (includes engine components, filters,
turbochargers, generators, alternators, etc.)
Ensure that the Purchase Order
(PO) & Invoice match exactly:
- Verify that all line items on the PO
and invoice match exactly with regard to item description, unit of measure and
quantity, unit price, currency and Cummins part number (if applicable).
- If there are any discrepancies or
changes, communicate with the sourcing manager prior to invoicing to determine
whether the PO should be corrected or the invoice changed to match the PO.
Inconsistencies could result in the return of the invoice and/or the delay of
payment.
Submit a Complete and Accurate
Invoice:
- The Cummins-issued PO number MUST be
included on the invoice.
- Invoices must state a valid Cummins
part number.
- The invoice must also contain your
company name and remittance details. Your supplier name must be the same as the
name referred to on the PO. Inform the requisitioner or Indirect Purchasing
sourcing manager of any changes to your supplier information, including supplier
name or remittance address. Changes to supplier information require
documentation in the form of letterhead.
- UK invoices must also include Advice
Note Number and VAT Registration Number. For suppliers in Great Britain who
trade in a currency other than GBP – please show the sterling equivalent of VAT
on your invoice.
Send Invoice to the Proper
Location:
- To avoid delayed payment, you must
submit electronic invoices through the Cummins Value Added Network (VAN) in the
approved EDI format OR submit manual (paper) invoices by mail directly to the
"bill-to" address on the PO.
- Different rules apply in Mexico. You
must deliver your manual (paper) invoices along with the purchased goods to the
central receiving area of the ship-to address on the PO. For services, the
invoice must be signed by the requestor and then delivered to the central
receiving area of the ship-to address of the PO. If you are located in a
different city from the Cummins Facility, send the invoice to the
requestor.
Respond to Rejected
Invoices:
- Invoices may be rejected if one or more
of the stated requirements are not met. The invoice will be returned without
processing if there is no PO number on the invoice, if the PO is invalid or
closed, or if the supplier name on the invoice does not match the supplier name
on the PO. Incorrect information such as currency or pricing could cause a delay
or a rejection.
- You should promptly correct the issue
and re-send the invoice (using the same invoice number.)
For questions on the status of invoices
that you have submitted, please contact the regional Accounts Payable Department
by clicking on the link below:
Contacts for Cummins
Accounts Payable